Useful Microsoft Office Shortcut Keys

| Sunday, April 26, 2009

Useful Microsoft Office Shortcut Keys

Activity

Shortcut Keys

 

 

Copy

CTRL+C

Display the database window

F11

Find and replace

CTRL+F

Insert a carriage return in a memo or text field

CTRL+ENTER

Insert the current time

CTRL+:

Insert the data from the same field in the previous record

CTRL+'

Insert today's date

CTRL+;

Open a new database

CTRL+N

Open an existing database

CTRL+O

Paste

CTRL+V

Print

CTRL+P

Save

CTRL+S

Switch between the Visual Basic Editor and the previous active window

ALT+F11

Undo

CTRL+Z

Undo the changes you have made to the current field

ESC

Undo the changes you have made to the current record

ESC ESC (press ESC twice)

Alternate between displaying cell values and displaying cell formulas

CTRL+` (single left quotation mark)

Calculate all sheets in all open workbooks

F9

Calculate the active worksheet

SHIFT+F9

Copy

CTRL+C

Create a chart that uses the current range

F11 or ALT+F1

Display the Format Cells dialog box

CTRL+1

Display the Go To dialog box

F5

Fill the selected cell range with the current entry

CTRL+ENTER

Insert the current time

CTRL+:

Insert today's date

CTRL+;

Move to the beginning of the worksheet

CTRL+HOME

Move to the last cell on the worksheet, which is the cell at the intersection of the rightmost used column and the bottommost used row (in the lower-right corner), or the cell opposite the home cell, which is typically A1

CTRL+END

Open

CTRL+O

Paste

CTRL+V

Paste a function into a formula

SHIFT+F3

Print

CTRL+P

Save

CTRL+S

Select all (when you are not entering or editing a formula)

CTRL+A

Select the current column

CTRL+SPACEBAR

Select the current row

SHIFT+SPACEBAR

Undo

CTRL+Z

When you enter a formula, display the Formula Palette after you type a function name

CTRL+A

Bold

CTRL+B

Copy

CTRL+C

Create a hyperlink

CTRL+K

Create a new page

CTRL+N

Create an AutoThumbnail of the selected picture

CTRL+T

Display HTML tags

CTRL+/

Display the Microsoft Script Editor

SHIFT+ALT+F11

Italic

CTRL+I

Open

CTRL+O

Paste

CTRL+V

Preview a page in a Web browser

CTRL+SHIFT+B

Print

CTRL+P

Save

CTRL+S

Underline

CTRL+U

Undo

CTRL+Z

Check for new mail

F5 or CTRL+M

Copy

CTRL+C

Delete a word

CTRL+BACKSPACE

Delete an e-mail message, contact, calendar item, or task

CTRL+D

Make the Find a Contact box active

F11

Mark an e-mail message as read

CTRL+Q

Open a contact

CTRL+SHIFT+C

Open a meeting request

CTRL+SHIFT+Q

Open a task

CTRL+SHIFT+K

Open an appointment

CTRL+SHIFT+A

Open an e-mail message

CTRL+SHIFT+M

Open the address book

CTRL+SHIFT+B

Open the Advanced Find dialog box

CTRL+SHIFT+F

Paste

CTRL+V

Print

CTRL+P

Select all

CTRL+A

Switch to Inbox

CTRL+SHIFT+I

Switch to Outbox

CTRL+SHIFT+O

Undo

CTRL+Z

Add text to a picture

CTRL+T

Copy

CTRL+C

Display a shortcut menu that shows a list of commands relevant to the selected object

SHIFT+F10

Duplicate a selected object

CTRL+D

Group two or more selected objects

CTRL+G

Hide the selection box and resize handles of a selected object

SPACEBAR 

Move a selected object backward in the picture

CTRL+DOWN ARROW

Move a selected object forward in the picture

CTRL+UP ARROW

Nudge the object that is selected on the workspace one unit to the right or left

RIGHT ARROW or LEFT ARROW

Nudge the object that is selected on the workspace one unit up or down

UP ARROW or DOWN ARROW

Open

CTRL+O

Paste

CTRL+V

Print

CTRL+P

Save

CTRL+S

Select all

CTRL+A

Show or hide the Picture List

F3

Show or hide a workpane

F2

Undo

CTRL+Z

Ungroup objects

CTRL+U

Zoom to background

F11

Apply subscript formatting

CTRL+EQUAL SIGN (=)

Apply superscript formatting

CTRL+PLUS SIGN (+)

Bold

CTRL+B

Capitalize

SHIFT+F3

Copy

CTRL+C

Delete a word

CTRL+BACKSPACE

Demote a paragraph

ALT+SHIFT+RIGHT ARROW

Find

CTRL+F

Insert a hyperlink

CTRL+K

Insert a new slide

CTRL+M

Italicize

CTRL+I

Make a duplicate of the current slide

CTRL+D

Open

CTRL+O

Open the Font dialog box

CTRL+T

Paste

CTRL+V

Print

CTRL+P

Promote a paragraph

ALT+SHIFT+LEFT ARROW

Repeat your last action

F4 or CTRL+Y

Save

CTRL+S

Select all

CTRL+A

Start a slide show

F5

Switch to the next pane (clockwise)

F6

Switch to the previous pane (counterclockwise)

SHIFT+F6

Undo

CTRL+Z

View guides

CTRL+G

Add a page after the current page

CTRL+SHIFT+N

Begin a new paragraph

ENTER

Check spelling

F7

Copy

CTRL+C

Copy formatting

CTRL+SHIFT+C

Create a new publication

CTRL+N

End one line and begin another without starting a new paragraph

SHIFT+ENTER

Go to page...

F5

Insert a hyperlink for the selected object on a Web page

CTRL+K

Make transparent or opaque 

CTRL+T

Move between the background and the foreground page

CTRL+M

Move between the current page view and actual size view

F9

Nudge down

ALT+DOWN ARROW

Nudge to the left 

ALT+LEFT ARROW

Nudge to the right

ALT+RIGHT ARROW

Nudge up

ALT+UP ARROW

Open an existing publication

CTRL+O

Paste

CTRL+V

Paste formatting

CTRL+SHIFT+V

Print part or all of a publication

CTRL+P

Return character formatting to the current text style

CTRL+SPACEBAR

Save changes to a publication

CTRL+S

Select all text in a text frame, the entire story in connected text frames, or all text in a table cell

CTRL+A

Undo

CTRL+Z

Bold

CTRL+B

Change case

SHIFT+F3

Copy

CTRL+C

Delete a word

CTRL+BACKSPACE

Find and replace

CTRL+F

Go to page, section, line, etc.

CTRL+G

Go to the beginning of the document

CTRL+HOME

Go to the end of the document

CTRL+END

Insert a hyperlink

CTRL+K

Italicize

CTRL+I

Open

CTRL+O

Open the thesaurus

SHIFT+F7

Paste

CTRL+V

Print

CTRL+P

Repeat your last action

F4 or CTRL+Y

Save

CTRL+S

Select all

CTRL+A

Select to the beginning of the document

CTRL+SHIFT+HOME

Select to the end of the document

CTRL+SHIFT+END

Undo

CTRL+Z

 


Microsoft Word Function Key Combinations


Which function key combinations do you want to use?

Function key

SHIFT+Function key

CTRL+Function key

CTRL+SHIFT+Function key

ALT+Function key

ALT+SHIFT+Function key

CTRL+ALT+Function key

 

Function key

Press

To

F1

Get online Help or the Office Assistant

F2

Move text or graphics

F3

Insert an AutoText entry (after Word displays the entry)

F4

Repeat the last action

F5

Choose the Go To command (Edit menu)

F6

Go to next pane or frame

F7

Choose the Spelling command (Tools menu)

F8

Extend a selection

F9

Update selected fields

F10

Activate the menu bar

F11

Go to the next field

F12

Choose the Save As command (File menu)

 

 

SHIFT+Function key

Press

To

SHIFT+F1

Start context-sensitive Help or reveal formatting

SHIFT+F2

Copy text

SHIFT+F3

Change the case of letters

SHIFT+F4

Repeat a Find or Go To action

SHIFT+F5

Move to a previous revision

SHIFT+F6

Go to the previous pane or frame

SHIFT+F7

Choose the Thesaurus command (Tools menu, Language submenu)

SHIFT+F8

Shrink a selection

SHIFT+F9

Switch between a field code and its result

SHIFT+F10

Display a shortcut menu

SHIFT+F11

Go to the previous field

SHIFT+F12

Choose the Save command (File menu)

 

 

CTRL+Function key

Press

To

CTRL+F2

Choose the Print Preview command (File menu)

CTRL+F3

Cut to the Spike

CTRL+F4

Close the window

CTRL+F5

Restore the document window size

CTRL+F6

Go to the next window

CTRL+F7

Choose the Move command (Control menu)

CTRL+F8

Choose the Size command (document Control menu)

CTRL+F9

Insert an empty field

CTRL+F10

Maximize the document window

CTRL+F11

Lock a field

CTRL+F12

Choose the Open command (File menu)

 

 

CTRL+SHIFT+Function key

Press

To

CTRL+SHIFT+F3

Insert the contents of the Spike

CTRL+SHIFT+F5

Edit a bookmark

CTRL+SHIFT+F6

Go to the previous window

CTRL+SHIFT+F7

Update linked information in a Word source document

CTRL+SHIFT+F8

Extend a selection or block (then press an arrow key)

CTRL+SHIFT+F9

Unlink a field

CTRL+SHIFT+F10

Activate the ruler

CTRL+SHIFT+F11

Unlock a field

CTRL+SHIFT+F12

Choose the Print command (File menu)

 

 

ALT+Function key

Press

To

ALT+F1

Go to the next field

ALT+F3

Create an AutoText entry

ALT+F4

Quit Word

ALT+F5

Restore the program window size

ALT+F7

Find the next misspelling or grammatical error. The Check spelling as you type check box must be selected (Tools menu, Options dialog box, Spelling & Grammar tab).

ALT+F8

Run a macro

ALT+F9

Switch between all field codes and their results

ALT+F10

Maximize the program window

ALT+F11

Display Microsoft Visual Basic code

 

 

ALT+SHIFT+Function key

Press

To

ALT+SHIFT+F1

Go to the previous field

ALT+SHIFT+F2

Choose the Save command
(File menu)

ALT+SHIFT+F9

Run GOTOBUTTON or MACROBUTTON from the field that displays the field results

ALT+SHIFT+F11

Display Microsoft Visual Studio code

 

 

CTRL+ALT+Function key

Press

To

CTRL+ALT+F1

Display Microsoft System Information

CTRL+ALT+F2

Open command
(File menu)

 

 

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